Make reporting easy – ensure quality and safety
Reporting is a wide concept in many organisations. Employees can report incidents, safety deviations, near misses and occupational accidents. Investigating incidents and learning from them results in updated instructions that are notified to the staff to prevent similar situations in the future.
Reporting also covers more positive aspects, such as positive notifications, development suggestions and safety initiatives. Customer feedback can also be logically linked to the same topic area to report, process and follow up on all notifications through a smooth and reliable process.
The core objective of reporting is to use the information received to continuously improve the quality and safety of operations. Ideally, an organisation can learn from mistakes and errors – and also from situations where everything has been done right.
Process all reports easily in a single channel
The Rego HSEQ system is a complete solution for quality and safety management. Rego’s Reporting module provides powerful tools for reporting, processing and tracking various safety notifications and feedback. Rego gathers up-to-date information from various feedback channels and turns it into an illustrative bigger picture. This way, closer attention can be paid to events that are important and critical for continuous improvement.
Functionalities
Incident and safety deviation reporting and processing.
Near miss and occupational accident reporting and processing.
Positive notification reporting and processing
Customer feedback processing and tracking.
Development suggestions and safety initiatives for continuous improvement.
Investigation of serious incidents – description of the chain of events, analysis, action management and investigation report.
Follow-up of corrective and preventive measures to ensure continuity and safety.
Standardised process reduces extra work and ensures reliable progress
Rego’s Reporting module makes it easy to report and process incidents, safety deviations, development suggestions and feedback on operational quality and safety in a single channel.
All reports and feedback are processed through a standardised process in Rego. Reports are always automatically channelled to the right places and the right people in the organisation for processing. Rego also keeps the process moving by sending automatic alerts, actionable tasks and information messages to the designated people.
Rego also allows for handling reports and feedback from outside the organisation and ensuring that action is taken within the deadlines.
Always up to date on reports
Reports entered in the system are monitored in real time throughout the handling process. Information on the progress of the processing can also be sent to the reporter, either anonymously or identified. A wide range of summary reports can be generated based on various selection criteria, such as time, subject, processing stage and the duration of processing. The summary reports can be presented as illustrative graphics.
Benefits of Rego Reporting
- Different types of notifications can be easily reported, processed and tracked using a single channel
- Reports can be filed easily using a web browser or a mobile device
- Reports and notifications can also be filed by external parties without logging in
- Illustrative summary views provide a quick overview of the safety situation
- Report and notification classification and processing can be defined according to the needs of the organisation.
Supplement the Reporting module with the Read & Sign functionality
Rego’s Read & Sign functionality is an easy-to-use tool for publishing important information or documentation for a selected audience and for tracking completion. It helps to ensure reception of lessons learned from incidents and deviations, along with updated instructions.
Real-time safety overview improves knowledge-based management
Improving safety and quality requires that the organisation’s management is adequately informed about the status and events in the organisation and the environment in which it operates. Rego’s clear summary reports always provide up-to-date information on where reports have been made, what the status of processing is and whether the required actions have been completed on schedule.
The summary reports indicate the distribution of notifications by safety area and incident type, as well as where and in which areas the most notifications are made. Based on this information, actions can be targeted to the right processes, departments, areas or geographical locations.
Wihuri provides services on land, at sea and in the air – the multi-industry group carries out diverse quality and safety work
